Article 1 – Bank Account

A bank account has been opened in name of the “ NATO Wives Bazaar ASBL” at the ING bank.  The President, the Vice-President and the Treasurer are cosignatories of this account.

Any expense exceeding 250  euros shall first be approved  by the Board.

Article 2 – Board of Administrators

All members of the Board of Administrators are Associate Members. All members of the Board of Administrators participate actively in the organization of one or more activities and social events organized by the NATO Wives Bazaar ASBL or in the selection of charitable organizations under consideration for a donation.

Board members are Coordinator or Assistant Coordinator of the various activities and social events of the Organization (for example: the annual Bazaar, the International Tombola, the International Restaurant) or of the selection of charitable organizations under consideration for a donation. Board members may be assisted in their respective tasks by Full Members.

Article 3 – Full Members

Full members should participate actively in at least one activity or social event organized by the NATO Wives Bazaar ASBL per year.

Article 4 – Associate Members

Anyone may be admitted as associate member if this person contributes to activities and social events undertaken by the Organization. 

Article 5 – Honorary Invitees and Patrons, Honorary Presidency

Certain persons of note may be invited to become patrons of an event, in gratitude for support they have granted.

One or more guests of honor may be invited to lend their support during a particular event.

An Honorary President and an Honorary Vice-President, representing all participating nations, may be elected by the General Meeting because of a special support these persons give to the Association. 

Article 6 – Member’s Resignation

Members will be considered to have resigned when they are absent without justification from two consecutive Board meetings or two consecutive General Assembly Meetings.

Article 7 – Collected Funds

Each member commits herself to transfer all proceeds from the activities and social events of the Organization (minus legitimate expenses) to the bank account of the NATO Wives Bazaar ASBL. In order to maintain the confidentiality of each nation, only the NWB Manager and the Treasurer will know the amounts deposited per nation. All members will be informed of the global income, with separates amount for Tombola, Restaurant and Stands. 

Article 8 – Pre-selection of charitable organizations

The proceeds of the Organization, minus the operating budget, are divided annually among the various pre-selected charitable organizations. This occurs on the basis of 50% to Belgian charities and 50% to International charities.

In order to be pre-selected, each charitable organization has to fulfill the following criteria:

• Submit a written request for a donation, addressed to the NATO Wives Bazaar ASBL.
• To be a non-profit organization established for at least one year, and to be able to provide proof thereof.
• To present a supportive file of the request that includes, at least, the aims of the organization, its functioning, the reason for the request, amount requested. (i.e. to support a particular project or overall operating budget).
• Provide evidence, or means towards evidence, of bank guarantee. No donation shall be made to a personal account.    

Article 9 – Amounts Allocated to Charitable Organizations

Based on the total amount allocated the previous year, a list of charitable organizations under consideration will be established in the order in which the requests are received. Funds will be allocated according to the following principles:

• Belgian charitable organizations:
  • Operating costs: a maximum of 7 000 euros each 5 years.
  • Subsidization of a specific project with a maximum amount of 15 000 euros.           
• International charitable organizations:
  • Total amount allocated to international organizations (50 % of total net proceeds) divided among the pre-selected organizations with a maximum of 15 000 euros per charity.

In case of an unexpected increase in proceeds, a waiting list of  5 charities maximum will be established (3 Belgian charities and 2 international charities).

The final date for submitting requests for donation is the 1st of June each year.

Funds will be transferred to the charities in the month of December.

Article 10 – Consultation

Each member has the right to consult the Association about: member’s registration, minutes of General Assembly meetings, minutes of Board meetings as well as accounting books by a simple written request to the NWB Manager. 

These internal regulations are complemented by the guidelines and may be updated by the Board of Administrators as often as necessary.   

 

Approved on 2nd of February 2006 by the General Assembly